Frequently Asked Questions for Annual Meeting
November 14-17, 2019 in Washington, D.C.
See registration rates, hotel details, logistics, and more.
Annual Meeting Resources
Frequently Asked Question Topics: Registration | Cost | Financial Aid | Early Bird Registration | Pay by Check | Meals | Dietary Restrictions | Cancellations/Refunds | Event Location | Hotel | Metro Access | Carpool/Room Share | Dresscode | Lobbying
How do I register?
You can register for the whole four days (lobbying and business sessions) or just the lobbying.
Online registration closes Sunday, November 3 at midnight EST. After that time on-site registration will be available.
How much does registration cost?
We offer a sliding scale of registration rates so that Annual Meeting is accessible for as many people as possible. We encourage those with the financial means to do so to pay the full rate.
Registration costs for Annual Meeting (Thursday-Sunday, includes both the lobbying and business sessions).
- Benefactor rate: $600 (covers the majority of the cost of attendance)
- Early Bird rate (through October 15): $450
- Regular rate (after October 15): $495
- Reduced rate: $350
- First-time attenders: $295
- Young adult attenders (ages 18-30): $295
Registration for the Quaker Public Policy Institute (Thursday-Friday at 3pm, includes the lobbying).
- Early Bird rate (through October 15): $125
- Regular rate (after October 15): $150
- Reduced rate: $50
Do you offer financial assistance?
We offer some financial assistance for members of the General Committee and young adults (ages 18-29). See more information here.
When does the early bird rate expire?
May I pay by check?
Yes. Please complete the first step of the registration process, fill out the information (except payment) on the second step and select the “pay by check” option. Print the form and mail it with your check to:
What is the schedule?
You can find the most up to date schedule for the event on our Annual Meeting page. As we finalize more details, they will be regularly posted to the event page.
Which meals are included?
The following meals are included:
- Thursday – breakfast, lunch, and heavy hors d'oeuvres
- Friday – breakfast and lunch
- Saturday – breakfast, lunch, and dinner
- Sunday – breakfast
I have a dietary restriction – What do I do?
You may indicate you have a dietary restriction as part of your registration. While we make every effort to cater to dietary restrictions, we are limited in our capacity to do so while keeping costs low. We currently can accommodate vegetarian, vegan, and gluten-free restrictions. If your restriction falls outside of these categories, please plan to bring your own food or funds to purchase.
What is your cancellation/refund policy?
We will be accepting cancellations with full registration refunds until Friday, November 1. We will not be offering refunds on registration after that date. To cancel your registration, please contact firstname.lastname@example.org. Please check with the hotel to inquire about their room cancellation policy.
Where is the event being held?
How do I book a room at the hotel?
Please visit the room block page for the Washington Court Hotel to book your room at the special conference rate. Alternatively, you can call (800) 321-3010. Please reference code 191113FCNL_001.
The deadline to book a hotel room under the block rate is Wednesday, October 23 at midnight EST.
The Washington Court Hotel is fully booked on Wednesday night and rooms are extremely limited for the other nights, so please book at your earliest convenience. If you're having difficulty reserving a room at the Washington Court Hotel, please contact Annie Chiorazzi: email@example.com.
Are there other hotels I can stay at?
Is the hotel Metro accessible?
Yes, the hotel is located a couple blocks from Union Station. Please use the Metro trip planner to chart your travel.
How can I find someone to carpool, share a room, or travel with?
Please visit the Conference Share portal. To find other who would like to share accommodations:
- Create a profile.
- Select “FCNL Annual Meeting 2019” as your conference.
- You are not required to provide employment information unless you wish to. This section is more applicable for other conferences the site services.
- The notes section is a place for you to say what accommodations (room, car, taxi from the airport etc.) you are looking to share, and any other information you feel could be helpful for others to know.
- After creating your profile, you can browse the profiles of others looking for accommodations and contact each other through the website without sharing personal contact information for your convenience. # Is there a list of restaurants in the area?
Please visit Yelp for this information.
What should I wear
Plan to dress casually and comfortably for the majority of the event. We recommend dressing in layers and bringing a sweater and a warm coat as the temperature can vary wildly in DC at that time of year and it is impossible to regulate indoor temperature to everyone’s comfort level. For your lobby visits, we suggest more professional attire; however, it is up to your personal preference.
I have a question about lobbying (scheduling, preparation, content, or otherwise).
Lobby questions can be directed to Justin Hurdle at 202-465-7565 or firstname.lastname@example.org.
To help you prepare to lobby, we will are offing two online workshops. They are:
How to Lobby your Representatives - Oct. 8 at 4:30 p.m. EDT
This training is for new attendees of QPPI and will teach you about FCNL’s Quaker-based approach to lobbying. This will be especially helpful for people who have never lobbied before or who would like a refresher on some of the basics. Register to join.
Learn more about Ending Endless War and This Year’s Lobby Ask - Oct. 15 at 4:30 p.m. EDT
This training is for all QPPI attendees. It will provide you with updates on this year’s focus: ending endless war. FCNL’s legislative director for militarism and human rights, Heather Brandon-Smith, will speak on how we’ll lobby members of Congress during QPPI and take your questions. Register to join.
Logistic questions can can be directed to Annie Chiorazzi at 202-903-2526 or email@example.com.